Choose the right mix for your team
Not every business needs the same setup. A 12 person team in Woodstock may need quick password sharing, while a branch network in Johannesburg, Pretoria and Durban may need tighter permission control and clearer admin rules. 1Pass gives you a practical set of options so you can start with what matters most and add more structure as your team grows.
When choosing a plan or feature mix, we look at how many people need access, which systems are used daily, and how often staff change roles. That helps keep the setup clean from day one, without making it harder for people to get work done.
- Small team sharing for core logins
- Role-based access for departments or branches
- Remote onboarding for staff working across South Africa
- Support for teams that need one central place to manage access
Password management that keeps daily work moving
Good password control should save time, not add steps. With 1Pass, teams can store and access credentials in one place instead of relying on spreadsheets, chat threads or sticky notes on office monitors. That matters when staff are handling client work, finance systems, cloud tools or internal admin, especially during load-shedding or when people are working from home.
The password vault is designed to make handovers easier and reduce the risk of locked accounts. You can organise access by team, client or function, so people only see what they need. If a password changes, the team does not need to chase updates across multiple channels.
Single sign-on for simpler access
Single sign-on reduces the number of passwords staff need to remember. Instead of logging into each app separately, users sign in once and access approved tools from there. For small businesses, that can cut down on help requests, slow starts to the day and the risk of weak passwords being reused across systems.
- Fewer login steps for staff
- Less time spent resetting passwords
- Better control over who can access which apps
- Cleaner offboarding when someone leaves the business
This is especially useful for companies with remote staff, shared roles or part-time teams. It also helps when offices are split between Cape Town and other centres, because access can be handled in a consistent way.
Setup, migration and team training
A secure system only works properly when the setup is done carefully. 1Pass supports initial security review, platform setup, vault structure design, permission mapping and password migration so your business starts on a sensible footing. We also handle onboarding training for users and admin training for the people who manage access day to day.
For many small businesses, the main challenge is not the software itself, it is getting everyone into the same process. We help teams move old passwords into the new structure, decide who should approve access, and set clear rules for new starters and leavers. That gives your team confidence and keeps admin time under control.
Access reviews and offboarding controls
People join, change roles and leave. If access is not reviewed regularly, old logins can stay open longer than they should. Quarterly access reviews help businesses check who has access to what and whether those permissions still make sense. It is a simple way to reduce risk without turning it into a big project every month.
Offboarding process design is just as important. When someone leaves, the right accounts can be removed or reassigned in a clear order, which lowers the chance of missed systems. That is useful for businesses with staff in multiple towns or remote workers who may not be in the office on the last day.
Support for growing teams across South Africa
1Pass supports businesses in Woodstock, Century City, Stellenbosch, Johannesburg, Pretoria, Durban and Gqeberha, with remote onboarding available nationwide. That means a small team in Cape Town can get the same level of support as a branch office in another province, without needing everyone in the same room.
- Ongoing team support after rollout
- Remote rollout support for distributed teams
- Technical support for admins and users
- Practical guidance for new apps as your business grows
Whether your team is in one office or spread across provinces, the aim is the same: keep access orderly, reduce password confusion and make daily work easier for everyone involved.