What we check in the initial security review
We start by looking at the real way your team works, not just the ideal version. For small businesses in Woodstock, Johannesburg, Pretoria, Durban, Gqeberha and remote teams nationwide, that usually means a mix of browser-saved passwords, shared spreadsheets, personal notes, recycled logins and access held by one or two people. This review helps us map those risks before they slow the team down or create avoidable exposure.
We also look at the structure of your apps, admin accounts and user groups so the rollout suits your headcount and day-to-day workflow. If you have a team of 5 or 50, the checks are scaled to your setup, with the goal of keeping things practical rather than overcomplicated.
- Review of current password storage habits and shared access points
- Check of admin accounts, super-user access and ownership of key systems
- Assessment of onboarding, offboarding and handover gaps
- Identification of applications that need single sign-on support
- Review of team size, locations and remote working requirements
How the review is carried out
The process is structured so your team does not lose time. We begin with a short intake to understand who uses which tools, where access is shared and which systems are business-critical. Then we review the existing setup, note any weak points and prepare a practical summary for the next step. The process is usually remote, which suits teams working across Cape Town, Gauteng, KZN and the Eastern Cape.
For a small office with 5 to 20 users, the review is often completed faster. Larger teams, or businesses with multiple systems and approval layers, may need a bit more time. Either way, the findings are shared clearly so you know what needs fixing first and what can wait.
- Short intake and access overview
- Review of systems, user accounts and password habits
- Risk summary with priority items marked for action
- Recommended rollout scope for password management and single sign-on
What you receive after the review
After the assessment, you get a straightforward action plan. That includes the likely rollout size, the level of training needed, any password migration work and the clean-up needed for shared accounts. It also flags where offboarding needs tightening, especially if former staff still have access to customer systems, finance tools or company records. This helps reduce risk before the first user is loaded.
The review is useful for directors, ops teams and IT leads who need a clear picture without wading through jargon. It also helps teams spot old shared logins and stale accoutns before they become a problem. If your business has seasonal staff, contractors or remote workers, those access patterns are considered as well.
- Written findings and prioritised recommendations
- Suggested vault structure and permission model
- Notes on migration effort for existing passwords
- Training and support requirements for admins and end users
Typical turnaround and timing
Initial security reviews begin once we have the required details. Smaller teams with simple access structures can move with less preparation, while businesses with several departments or multiple systems may need more work. If there is urgency due to staff changes, a new office, or a live security concern, we can prioritise the review so your rollout is not delayed.
We keep the timetable practical for South African business hours and remote work patterns. That means planning around meetings, load-shedding interruptions and the reality that some team members are not always in one place. The aim is to keep the process moving without asking your staff to stop normal work.
- Typical turnaround: 2 to 5 working days
- Rush assessments available where timing is tight
- Remote review suited to national teams
- Scheduling built around normal office hours
Pricing approach for small business teams
Pricing for the initial security review is based on team size, number of systems and the complexity of your current access setup. A business with a handful of staff and a few common tools will need less work than a multi-location team with several shared accounts and admin layers. We keep the quote tied to the scope so you only pay for the time and planning your rollout actually needs.
There is no one-size-fits-all figure because every team stores access differently. Some businesses need only a light review before setup, while others need deeper checking of permissions, account ownership and offboarding gaps. If your company is based in Cape Town but has users in Johannesburg or Durban, the remote nature of the review keeps costs controlled.
- Quoted according to team size and system count
- Scope-based pricing rather than flat packaged guesswork
- Suitable for small teams and growing businesses
- Optional add-on services available after the review
Ongoing review cycles after rollout
Security does not stop once the platform is in place. Most small businesses benefit from quarterly access reviews, especially where staff change roles, leave the company, or gain new app access over time. For firms with seasonal turnover, contractor access or multiple branches, a regular review keeps permissions tidy and lowers the chance of unused accounts hanging around.
We recommend checking access every three months, with a fuller review after major staffing changes, a merger, or a new software rollout. If your team works from Woodstock, Centurion, Stellenbosch or fully remote, a scheduled review helps keep the structure current without adding admin overhead.
- Quarterly access reviews for active teams
- Extra review after staff changes or new systems
- Permission checks for shared and admin accounts
- Support for offboarding and handover updates
Key facts
| Service area | Woodstock, Cape Town and nationwide remote onboarding |
|---|---|
| Typical turnaround | 2 to 5 working days |
| Best for | Small business teams needing safer access before rollout |
| Review format | Remote assessment with clear written findings |
| Maintenance interval | Quarterly access review recommended |
| Pricing basis | Quoted to team size, systems and scope |
